What is a digital call sheet?
A digital call sheet is a live, mobile-friendly version of the daily production plan that can update in real time and notify the right cast and crew members immediately.
Now in Beta
AI Call Sheet Software
for Film & TV Crews
Transform messy, outdated call sheets into a dynamic production intelligence platform. Keep every AD team, production office, and crew member aligned from prep to wrap.
CallSheetX Dashboard
Today's Call SheetLIVE
Recent Updates
The Problem
Production Management Needs Intelligence
Static attachments, disconnected messages, and manual confirmation chasing make it difficult to know whether the crew is working from the current plan.
PDF Chaos
Call sheets scattered across emails and drives, always outdated
WhatsApp Madness
Critical updates buried in endless group chat threads
Email Overload
Version confusion with multiple spreadsheet attachments
Outdated Info
Crew showing up at wrong times and locations
Last-Minute Panic
No reliable way to broadcast urgent changes
Zero Visibility
No way to know who saw the latest updates
1 link
points the crew to the current
published call sheet
Live
view and confirmation tracking
replaces delivery guesswork
Reviewed
AI suggestions and extracted drafts
require a production decision
The Solution
Meet CallSheetX
An installable mobile crew web app + admin dashboard for production teams, built around live call sheets and a human-reviewed workflow.
Mobile Crew App
Signed-in crew get their call time, primary location, latest updates, production contact, and grounded assistant in an installable phone-first view.
Admin Dashboard
Production teams plan call sheets and key timings, manage crew, send updates, track confirmations, and review AI insights.
Key Benefits
Generate reviewable call sheet drafts from script PDFs
Conflict review with AI resolution options
Reviewable schedule timing suggestions
24/7 assistant answers from the latest published production data
Department-targeted crew updates and confirmation follow-up
Installable mobile view for signed-in crew
Your Call Time
6:30 AM
Location A - Main Lot
Key Timing 14 - Int. Office
Key Timing 15 - Ext. Street
Key Timing 22 - Int. Car
📍 New parking info added
Admin Dashboard
Call Sheet Status87% Viewed
52
Crew Confirmed
8
Pending View
Core Features
Everything You Need to Run a Set
A focused toolkit for live call sheets, crew coordination, reviewed AI assistance, production documents, and day-of readiness.
Smart Call Sheet Generation
Upload a script PDF to generate a reviewable first-draft call sheet with scene locations, cast labels, key timings, confidence, and warnings. Production reviews every field before saving the draft.
Script analysisAuto-extractionRow-level reviewDraft generation
Explore call sheet softwarePredictive Conflict Detection
Brings production conflicts into one review queue, adds AI resolution options, and records the production team's chosen resolution before the day starts.
Risk reviewAI suggestionsHuman resolutionAudit history
Schedule Optimization
Analyzes the current production's key timings and returns discrete, reviewable timing and duration suggestions that an AD can choose to apply.
Timing reviewDuration suggestionsApply controlsCurrent schedule context
Plan production schedulesCrew Assistant
Ask at any time: "What's my call time?", "Where's parking?", or "What changed?" Answers are grounded in the latest published call sheet and crew updates; missing information is never guessed.
Instant answersNatural language24/7 availabilityContext-aware
Document Intelligence
Extracts structured details from script, contract, location-agreement, and call-sheet PDFs. Call-sheet and script results stay reviewable before they enter operational data.
Document parsingData extractionHuman reviewSource documents
Mobile Crew App
Every signed-in crew member gets an installable phone-first view with their call time, shoot date, primary location, production contact, latest updates, and grounded crew assistant.
Personalized timesLive crew updatesProduction contactPrimary location
Improve crew communicationAdmin Dashboard
Drag-and-drop key timing planning with smart suggestions. Track who viewed the call sheet, get insights on production health, and manage crew with intelligent recommendations.
Smart suggestionsView trackingProduction insightsCrew management
Communication Layer
Send crew updates to the full production or selected departments, track engagement, use realtime crew chat, and follow up on unresolved confirmations.
Department targetingRealtime chatConfirmation follow-upEngagement tracking
See digital call sheetsProduction Analytics
Analyzes production data to predict delays, estimate timing durations, identify bottlenecks, and provide actionable insights. See who hasn't viewed the call sheet and get smart recommendations.
Delay predictionTiming estimatesBottleneck detectionActionable insights
Mobile Companion
Your Production in Your Pocket
Give signed-in crew their current call time, primary location, production contact, recent updates, and grounded assistant in one installable web app.
Recent Crew Updates
Keep everyone in sync with their current call time and recent crew updates in one installable view.
Production Contact
See the production contact carried on the latest published call sheet.
Next Call
See your call time, shoot date, primary location, and number of key timings.
Free During Beta
Try CallSheetX Risk-Free
Get full access to every feature at no cost while we're in beta. Use it on your next production and see the difference.
Available Now
Beta Access
Freeduring beta
$299/production after launch
Full access to everything while we're in beta. Perfect for trying it on your next production.
- AI call sheet drafts from script PDFs, with review before save
- Predictive conflict detection
- Schedule optimization
- 24/7 crew assistant grounded in live production data
- Document intelligence
- Production analytics
- Unlimited crew members
- Installable mobile crew web app
- Direct support from our team
After Launch
$299/production
Beta users lock in discounted rates when we launch
- Same great features
- Priority feature requests
- Grandfathered pricing
- Early access to new features
- Studio licenses available
- Volume discounts
- Custom integrations
On the Roadmap
Help Us PrioritizeBeta members get direct input on what we build next. These features are coming based on early adopter feedback:
Time tracking & timecardsPayroll exportBudget modulesShot-list integrationDigital signatures
Film & TV Call Sheet FAQ
Answers for Production Teams
Common questions from AD teams, production offices, and crew members evaluating digital call sheet workflows.
Who usually creates call sheets on a film set?
On most productions, the 2nd AD prepares and distributes the call sheet with input from the 1st AD and production office.
How do digital call sheets reduce production delays?
They reduce version confusion, deliver targeted updates faster, and let production track who has seen critical changes before delays compound.
Can CallSheetX replace PDF call sheets completely?
CallSheetX is built for live daily operations and can also support PDF exports when productions need archival or external document sharing.
How do you make a call sheet?
A call sheet is built from the day's shooting schedule: add the production title and date, general crew call and wrap times, location and parking details, the scenes and key timings being shot, the cast and crew called with their individual call times, plus notes like weather, hospital info, and safety reminders. With CallSheetX you can generate a first draft from your script or schedule, then fine-tune call times, locations, and crew assignments instead of building each sheet from a blank template.
What is the best call sheet app for indie film productions?
The best call sheet app for an indie film keeps costs low, sets up in minutes, and works on every crew member's phone without training. CallSheetX is free during beta with unlimited crew, generates call sheets from your script, sends real-time updates, and runs on any device, which makes it well suited to lean independent productions that can't afford bloated enterprise tools.
How much does call sheet software cost?
CallSheetX is free for your entire production during the beta. After launch it is priced per production, and beta users lock in discounted, grandfathered pricing. There are no per-seat fees, so you can invite your whole cast and crew without the cost scaling up.
What is the difference between a call sheet and a shooting schedule?
A shooting schedule maps out which scenes are shot across the whole production and in what order, while a call sheet covers a single day: who is needed, when and where to report, and what is being shot that day. The call sheet is generated from the shooting schedule and turns the plan for one day into clear instructions for cast and crew.
Can I send call sheets to crew by text or app notification?
Yes. The installable mobile crew web app puts each matched crew member's call time, primary location, production contact, and recent crew updates in a phone-first view. Production can track call sheet views and confirmations; push notifications are not currently advertised or required.
Is there a free call sheet template or tool?
CallSheetX is free to use during the beta, so instead of filling in a static template you get live call sheets generated from your script or schedule that update in real time. Our resources library also includes call sheet templates and checklists if you want a starting point for building one manually.
Free During Beta — 23 Spots Left
Try It On Your Next Production
Request beta access and we'll review your email manually. See how CallSheetX transforms your call sheet workflow and keeps your entire crew aligned from day one.
Free for your entire production
Set up in under 10 minutes
Works on any device
100% Free During Beta
No cost for your production
Direct Support
We help you get set up
Unlimited Crew
Invite your whole team
Locked-In Pricing
Special rates after launch